Support long-term scalability and migration and Reduce redundancy and vulnerability to human error Keep your information accurate and consistent In addition to supporting integrations, centralizing your information in master databases will: In fact, using databases rather than standalone pages is my foremost strategy for any Notion workspace. Therefore, a database-first structure will optimize your workspace for integrations. Shopify syncs with Orders and Contacts databases. Google Calendar syncs with an Events database. Recurring tasks are rescheduled in a Tasks database. Sales emails are triggered from a Deals database. Typeform sends submissions to a dedicated database. Tweets are published from a Tweets database. Google Contacts syncs with a Contacts database. You'll notice that all example integrations involve a Notion database: They can also filter and reformat data, as well as perform actions conditionally-only when certain criteria are met. In addition to integrating third-party apps, these services offer "internal" configurations, such as triggers based on time and actions that send and receive emails. If it's the first day of the month, email a report to stakeholders. If an entry in my Posts database is marked "Final," publish it to the corresponding platform. In my Deals database, if a prospect enters a new sales stage, send the corresponding email. If a contact is added to Google Contacts, then create an entry in the Contacts database. In Zapier, these customizations are known as "Zaps." Each is configured with a "trigger" and one or more "actions." In other words, "if this, then that. You can also automate actions within Notion, without integrating another app, such as rescheduling or recreating a recurring task. That means you can connect apps to Notion before they release official integrations. "When you automate as much of your life as you possibly can, you can spend your mental energy on the tasks machines cannot yet do."Īutomation services like Zapier allow you to leverage APIs in a visual interface-without code. Meanwhile, it reduces the need for expensive manpower. It boosts sales by automating follow-ups at each stage of the funnel. Delegating menial tasks to computers creates time to advance rather than maintain. These functions, and myriad others, are now automated.īy automating a Notion workspace, teams and individuals can become more efficient and effective. No longer am I posting to individual social platforms, manually logging financial transactions, or managing meetings in disparate apps. Those procedures radically changed when Notion opened its API, allowing users to integrate it with other apps and automation tools. In my first three years using the app, I completed recurring processes manually, taking each step, one by one. The all-in-one productivity tool has become the operating system of my life and my business. If you're like me, these and other standard procedures typically include Notion.
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